Gradience TimeClock Pro / Enterprise - Shifts crossing work week

Shifts Crossing Workweek

This tab may be bypassed if you do not anticipate this particular work schedule to cross midnight.  If this work schedule crosses midnight the program will associate all punches with the “actual” date that the punches are made but will automatically “credit” all punches to the “day” when the shift begins. 

 

To ensure that your time entries are fully compliant with federal labor laws and workplace regulations regarding shifts that cross workweeks, Gradience TimeClock automatically makes an entry that indicates the end of a particular workweek followed immediately by another automatic entry that indicates the beginning of a new workweek. Both of these automatic entries are simultaneous so the employee will not lose any time.

 

This will occur at a time based on your setting for the Payroll workweek starts on shown under the Overtime and Punch Schedule tab in a given Work Schedule. If an employee works during a time period that crosses from one workweek into another, Gradience TimeClock will automatically enter a WK End punch marking the end of one workweek followed by a WK Start punch marking the start of the new workweek. These will also appear on the employee’s Time Card.

Although the hours worked on the first day of a workweek will be short, these hours will be supplemented with the hours worked on the last day of the same workweek, thereby allowing the employee to be credited for a full week. The Time Card, Hours Worked Report and Time Card Run will indicate the hours worked for the date range entered. If this range includes the last day of a previous work week, it will capture the hours worked on that date. If an employee worked from late the previous evening into the early hours of that date, went home and then returned to begin a shift in the final hours of that date, all of the hours worked on that date will be included as long as that date is within the date range of the report.

Caution:

When running a Time Card, an Hours Worked Report or a Time Card Run, if your date range includes a portion of a previous workweek, the report will include hours worked during that portion of the previous workweek.

Example:

A Workweek is set to begin at 12:00 AM Monday.  You run a report from 12/13/2010 [a Monday] through 12/19/2010 [a Sunday]. The employee began a shift at 11:00 PM on Saturday night 12/11 and went home at 7:00 AM Sunday morning on the 12th. The employee returned to begin another shift at 11:00 PM Sunday, the 12th and went home at 7:00 AM Monday morning on the 12/12.

Another employee worked from late evening on the next-to-the-last-day of a workweek into the early hours of the last day of a workweek then went home and then returned to begin a shift in the final hours of the last day of a workweek, all of the hours worked on that date will be included if that date is within the date range of the report.

IMPORTANT! Please do not alter the default entry for Maximum expected hours for lunch break. This must remain fixed at 3.5.

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