Attendance & Records - User's Guide

Gradience Attendance Pro / Enterprise - User's Guide

This guide will show you how to perform a variety of common tasks within the Attendance portion of Gradience Attendance with Employee Recordkeeping

NOTE: These instructions provide information on how to use the Attendance portion of Gradience Attendance with Employee Recordkeeping that has already been set up and has been in use for some time. If you haven’t set up the software yet or believe you may have set it up incorrectly, click the link below to see how to set it up. If you want to understand how to perform various tasks within the software, click the appropriate subject titles below.  If you have not yet set up the software, you'll need to use the Initial Setup Guide. Enter into your web browser or click here.                                  

Absence Reason Codes Record the types of Time-Off taken by employees.

Attaching Files/Photos Attach MS Word files, Excel files, PDFs, Photos, PowerPoint files.

Backups - Back up your data manually You may manually back up your data any time.

Backups - Backup your data automatically Take the worry out of backing up.

Backups - Restore data that was previously backed up Recover previously backed up data.

Company Holidays Entered Manually. Holidays do not automatically repeat year after year.

Database Maintenance Resolve most error messages and performance issues quickly and easily.

Emailing Reports How to send reports via e-mail.

Employees - Entering Names CAUTION! When starting out, just enter a few names at first.

Employees - Hide or Display Make selected types of employees visible or invisible.

Export Data Export data from Gradience.

Frequently Asked Questions Get answers to the most popular questions people ask.

Global Preferences / Settings Establish your global preferences.

Import Data Import non-relational data into Gradience.

Introduction Get acquainted with how the program works.

Locations and Departments Establish your locations and the departments within each location.

Logo Put your organization's logo at the top of all of your Gradience reports.

Reminders Set up one-time reminders or recurring reminders for one or multiple employees.

Reports - Saving Save reports in a variety of formats including Word, Excel, Rich Text and PDF.

Security - Set Permissions for Users Give each user unique access rights within the software.

Time-Off Banks Rename existing ones, Create new ones, and Delete unwanted ones.

Time-Off - Accrual Reminder Turn off this annoying reminder.

Time-Off - Accrue Time-Off Automatically Let the software accrue automatically.

Time-Off - Accrue Time-Off Manually Manually accrue Time-off whenever you wish.

Time-Off - Assigning Plans to Employees All employees MUST have a Time-Off plan for each bank.

Time-Off - Accrue No Time-Off for Some Employees Create a time-Off plan that accrues nothing.

Time-Off - Earn by Hours Worked Accrue Time-Off at a certain rate for every hour worked.

Time-Off - Earn on Custom Dates Accrue whenever you want.

Time-Off - Manually Adjusting an Employee's Balance Manually adjust balances up or down.

Time-Off - Remedy for Accrual Prerun – Plan Not Assigned Plans Not Assigned

Time-Off - Remedy for Accrual Prerun – Custom Dates Exhausted Get Accruals Going Again.

Time-Off - Rerunning Accruals You can re-run your Time-Off accruals from any point in the past.

Time-Off - Troubleshoot Bad Time-Off Accruals Find out why your Time-Off accrued incorrectly.

Time-Off Accrual Plans - Initial Considerations Assess your needs before setting up Time-Off plans.

Time-Off Accrual Plans - Setup Let the program do the work for you automatically!   




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