Gradience Pro / Enterprise - Export Data

Export Data From Gradience

Note: You may click on the attached PDF below and print these instructions if you wish.

Note: Click here if you need to import data.

Steps:

From within the program, click File > Export Data. Select Export File Type. Click the button at the far right end of the field for Export File to indicate the folder to which you wish to export the file. Click Export > OK. A small popup window will appear indicating that the export is complete. Click OK.

Export_Complete.png

You may export only the fields listed below.  Each of the letters on the left indicates a particular column.

 

A       Social Security Number

11

123-45-6789

B       Last Name

20

up to 20 characters

C       First Name

20

up to 20 characters

D       Middle Name

20

up to 20 characters

E       Location

50

up to 50 characters

F       Department

50

up to 50 characters

G      Date Of Hire

10

MM/DD/YYYY (slashes required)

H      Full/Part Time

  9

Full-Time or Part-Time (only)

I       Title

30

up to 30 characters or numbers

J       Employee Code

14

up to 14 characters of numbers

K      Active Status

10

Active, Inactive, Terminated

If you have Gradience Records installed, your text file can also include the following fields:

 

 

 

 L      Date of Birth

10

MM/DD/YYYY (slashes required)

 M     Address 1

30

up to 30 characters or numbers

 N     Address 2

30

up to 30 characters or numbers

 O     Home Phone

30

800-123-4567(dashes required)

 P     City

30

up to 30 characters or numbers

 Q     State (2 character)

  2

2 characters, i.e., FL

 R     Zip Code

15

33325-1234 (-1234 can be omitted)

 S     Salutation

  5

Mr. – Ms. – Mrs. – Dr. (only)

 T     Employee Security Level

16

up to 16 characters or numbers

 U     Security Clearance Date

10

MM/DD/YYYY (slashes required)

 V     Race

25

Must match a valid race on the detail tab.

 W    EEO Category

25

Must match a valid category on the detail tab.

 X     Sex M/F

  1

M or F only

 Y     Driver’s License Number

15

up to 15 characters or numbers

 Z      I9 Renewal Date

10

MM/DD/YYYY (slashes required)

 AA   Veteran Status

25

Disabled -VietnamEra - Other Veteran –

 AB   Office Phone & Ext.

30

800-123-4567Ext. 123

 AC   Fax

30

800-123-4567

 AD   Email address

30

up to 30 characters or numbers

 AE   Address Effective Date

10

MM/DD/YYYY (slashes required)

.

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