**Important!** Click **Settings** > **Global Settings** > **Attendance**. For this to work, your **Display Mode** must be set to **Days**

These instructions accommodate a workday of any length and assume a 365-day year.

The average number of weekly workdays multiplied by 52 weeks = X workdays a year. Assume perfect attendance. By this we mean that the employee has not missed any days or partial days in a year. He/She was out only for vacation, holidays, and any other days off you consider to be legitimate. We’ll call this variable Y.

1. Subtract **Y** from **X**.

**X “total workdays” **–** Y “legitimate days off” **=** the actual number of workdays in a year.**

2. Multiply the result of step two by a reasonable average of hours in a day.

**Number of workdays a year **x** number of hours a day **=** number of hours a year.**

Assuming were talking about vacation, and the only time off taken was legitimate, how many days of vacation would an employee earn that year? For our example, we’ll use **10 days**.

3. Multiply the maximum number of vacation days by the number of hours in a typical day. In our example, we’ll use **8 hrs**.

**10 days **x** 8 hours per day **=** 80 hours.**

4. Perform backwards division. Divide the result of step 4 (total vacation hours off per year) by the result of step 3 (total number of hours worked in a year @ full days and with perfect attendance).** 80 hours of vacation time a year divided by 1,864 hours worked in a year = .0429 hours of vacation time earned for every hour worked. **

**Example:**

You allow **10** days vacation, **5** days sick, **3** days personal and **9** holidays. Total: **27** days off a year.

**52** weeks X **5** days per week = **260** workdays **– 27** days off = **233** workdays.

Assuming an **8**-hour day. **233** days X **8** hours a day = **1,864** annual work hours.

**8** hours a day X **10** days off per year = **80** hrs of Vacation per year.

**80** hrs of Vacation per year divided by **1,864** hours worked = **.0429hrs **or **.043** hours of vacation time earned for each hour worked.

**To verify: **Multiply **.043**hrs of vacation x **1,864** hours worked in a year (perfect attendance) = **80.152** **hours of vacation annually**.

Limit the actual maximum earned to 80 hours by entering that amount under **Max Annual Earn** on level 1 of the Time-Off plan.

**80 hours of vacation annually** divided by **8** hours (our example workday) = **10** **days off a year**.

**Note: **You must enter a **W** on the calendar for each day worked. You then must right-click on the **W** and select **Absence Detail**. When the Absence Detail screen opens, click twice on **8.00 hrs**. Type in the actual number of hours. Keep in mind that a partial hour is represented as decimals, not minutes. The program will read the time values you assign to each **W** to accrue the correct amount of Time Off.

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