Gradience Attendance Pro / Enterprise - Time-Off: Rerunning Time-Off Accruals

Correct the way the program previously accrued Time-Off!

Why this is done:

You can run accruals retroactively from any point in the past. Typically, this is done because one or more of the following things happened…

  • Someone failed to earn Time-Off.
  • Someone earned the wrong amount of Time-Off.
  • Someone earned Time-Off on the wrong date/frequency.
  • Someone’s Time-Off carried over but shouldn’t have or vice-versa.
  • Someone’s Time-Off carried over or zeroed-out on the wrong date.

How to Resolve Accrual Issues:

Follow the steps below to…

  • Remove the bad accruals.
  • Reset the rules for how Time-Off should have accrued.
  • Re-run the accruals as you had intended them to run in the first place.

Back up the database! Click File > Maintenance > Back up Database.

Click Settings > Global Settings > Attendance and over on the right, set the Accrual Schedule to Do not allow Time-Off to accrue.

Click Save > OK > Close.

Click on File > Maintenance > Remove Transactions.

In the Begin Date field, enter the date from which you wish to re-accrue.

Enter today’s date into the End Date field and click Run Process. (Green check mark in the upper-left corner of the popup.)

When the removal is complete, close the popup and click File, Maintenance > Perform Accruals. A new window will appear.

Click on Run Accruals. When the accruals are complete, don’t bother clicking Preview. Click Post Accruals

To verify your results, click Transactions. If you are not happy with the results, you always can remove the accruals, correct the plans and rerun them.

Assuming you are satisfied with the results, you may click Settings > Global Settings > Attendance and over on the right, set the Accrual Schedule to Run. When the Accrual Schedule is set to Run, the software will [upon opening] automatically check to see whether it should accrue Time-Off of any kind to anyone. If nobody should earn any Time-Off at all, nobody will. This way, you will never have to manually run your Time-Off accruals. We also recommend you check all 7 days of the week.

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